AI PRECONSTRUCTION SOFTWARE
Stop Paying Estimators to Be Typists.
Bid more. Win more. Burn out less.
Pivotly PreCon reads your bid documents and hands back clean, verified data. Your estimators spend their day winning bids, not retyping numbers into a spreadsheet.
Verify extraction
Division 08 · OpeningsFieldAI foundConfirm
HM door, 3070 — qty48
Welded frames — qty48
LCN closers — qty31
Grade 1 locksets — qty48
Linked to page 12, Door Schedule table. One click opens the source.
“
We were initially concerned about just how accurately our specific divisions would be captured. Once we started using it, we immediately saw how valuable a resource it was.
Jesse Emerson, Director of Operations, KMSS
Trusted by
The real cost of manual preconstruction
The work is the same every pursuit. It lands on the same two spots.
None of this is a headcount problem. It is a capacity problem. Same team, more bids, once the typing goes away.
📄
The PDF grind
You open a 200-page bid set and start typing. Line items, quantities, spec callouts, all by hand, one at a time.
🔁
The leveling rebuild
Every pursuit, you rebuild the same sub bid leveling sheet from scratch. Same columns, same formulas, another blank grid.
🌙
Midnight SOV rework
The bid is due tomorrow and you're still packaging the schedule of values, hoping a mistyped number didn't slip in.
📈
Capacity capped by headcount
You can only bid as many jobs as your estimators can type through. Growth means hiring, or walking away from work.
🔍
Bidding blind
You've priced a job like this before. You just can't find what it actually cost, or whether you won it.
⚠️
One error, one lost bid
A single wrong number carried into the final package can cost you the job. It has before.
How Pivotly's preconstruction automation works
01
Feed it your documents
Drop in your RFPs, plans, and sub bids, straight from your inbox or a cloud folder. Any format.
02
Pivotly extracts and levels
It pulls the numbers, builds the takeoff, and levels the sub bids side by side so scope gaps surface before they cost you.
03
You review and approve
You check the output, approve it, and export a finished bid package.
04
Need to connect it to the tools you already run?
Pivotly PreCon Plus wires in Procore, Sage, spreadsheets, and your PM tools, and automates the handoffs. See PreCon Plus →
You are never trusting a black box.
Every value Pivotly extracts links back to the exact page and coordinate in your source document. You check a number against the page it came from, in one click. That is the difference between a guess and a verified bid.
Everything in your preconstruction workflow
One tool across the whole bid.
A look at Pivotly PreCon. Move through the project inside the window: overview, scoped divisions, budget, and bid leveling.
A simplified, pre-filled demo on a sample project, not live software. In the product you work from your own documents and data.
📐
Takeoff & spec reviewQuantities and specs pulled, traced to the page.⚖️
Subcontractor bid levelingSub quotes compared line by line, gaps flagged.🗂️
Scoped divisionsYour division library, applied to every bid.🧮
Budget estimationBaseline numbers to price from, fast.📊
Historical cost intelWhat the last job like this actually cost.🚦
Go / no-go riskSee the risk in an RFP before you commit.📦
Finalization & exportA packaged bid and SOV, ready for your ERP.🗃️
Project & doc managementEvery file and version in one place. Want the detail on each stage? See the full PreCon workflow →
Common questions
Can I just use ChatGPT to read bid documents?
It's the first thing most estimators ask, and it's a fair question. A general chat is impressive. But it guesses, it forgets between sessions, and it can't show you where a number came from. Pivotly PreCon verifies every extraction with a person in the loop, links each number to the source page, and holds the same standard across your whole team. A chat is a session. Pivotly is where the work lives.
| Task | Generic AI | Pivotly PreCon |
|---|---|---|
| Source tracing | No source link | Every number linked to the page |
| Data output | Prose you still interpret | Structured, ERP-ready data |
| Scope gaps | You catch them, or you don't | Flagged automatically |
| Consistency | A different answer each session | One standard across your team |
How is Pivotly different from Togal or Bluebeam?
Togal counts walls. Pivotly reads the door schedule. Bluebeam is a digital pen. Pivotly is a digital brain. Those tools measure drawings or mark them up. Pivotly reads the commercial documents your bid actually runs on, RFPs, schedules, sub quotes, and turns them into usable data.
What is AI preconstruction software?
It is software that reads the documents a preconstruction team works from, like RFPs, plans, schedules, and sub bids, and turns them into clean, structured data your estimators can use. Pivotly PreCon does this with a person verifying the output and every number linked back to its source.
Who owns our data?
You do, always. Your documents and the data Pivotly pulls from them stay yours. Access is controlled to your team, everything is exportable whenever you want it, and nothing is shared or reused. Your bids are your business.
Does Pivotly do quantity takeoff?
Pivotly pulls counts, quantities, and schedules straight from your bid documents and spec books. It does not do civil quantity takeoff or deep visual measurement, and it is not built to. Where Pivotly wins is the commercial document work every other tool skips.
Will AI preconstruction software replace my estimators?
No. It removes the data entry, not the estimator. Your team stops retyping numbers and spends that time on the judgment that wins bids. Same team, more bids.
What changes
“It cut our initial time spent reviewing documents by nearly half. It's helped us find inconsistencies in bid documents, create more thorough RFIs and bid pricing, and save valuable time.”
Jesse Emerson, Director of Operations, KMSS
See it on your own bids.
Send us a real bid set you're working. We'll run it through Pivotly PreCon and walk you through the output, your documents, your numbers.
No big prep or pitch. Just your bids and what Pivotly pulls from them.
Pivotly PreCon runs on Pivotly Core. Running more than preconstruction? See Pivotly Core →
